Glossary
(COB) Carry Over Bank
This bank consists of earned sick time that may be carried over from a prior
program including Duke Hospital, Campus/Medical Center, and Duke Raleigh Hospital. This bank ensures that employees do not
lose any of their earned time when transferring to DUHS. At retirement, non-exempt employees may receive
credited service as detailed under the Employees' Retirement Plan. Designated Service Requirements
You must be scheduled to work 40 hours or more every two weeks to be eligible
for PTO. (DRH)
Durham Regional Hospital (DRAH)
Duke Raleigh Hospital (DUH)
Duke University Hospital (DUHS)
Duke University Health System Exempt Employee
Employees who are paid monthly. Family and Medical Leave Act
The Family and Medical Leave Act (FMLA) gives you as a Duke University Health
System employee a total of 12 weeks (based on a 40 hour week) of unpaid leave
during any 12 month period for one or more of the following reasons.
- The birth and care of your child.
- The placement of a child with you for adoption or foster care.
- The care of a family member (a family member is defined as a child, spouse,
registered same sex spousal equivalent, or parent). if that person has a serious
health condition.
- Personal serious illness.
- Care for injured or ill service member (Military Family Leave).
To be considered a "serious health condition" the condition must require an
absence from work, school, or other regular daily activities of more than 3
calendar days. In addition, the condition must require continuing treatment by,
or under the supervision of a health care provider. With management approval, you may take FMLA leave and not
report to work, or you
may work out a schedule of reduced hours at work and take the unused hours as
unpaid FMLA leave. You may elect to substitute accrued paid time off for any unpaid leave under the
FMLA.
(LTB) Long Term Bank
If you accrue more than 55 days (440 hours) of paid time off, the excess goes
into this bank automatically. You may keep up to 120 days (960 hours) in your
LTB. Time in the LTB may only be used for a personal or family medically related
reason (ex. illness, injury or medical emergency for self or family member*,
FMLA Workers Compensation or Maternity). The LTB is the second bank from which
PTO is taken and can only be accessed once the STB is depleted. Once a year, employees will be given an opportunity to sell LTB time at 50% of
their base rate of pay. Any time accumulated over 120 days (960 hours) will
automatically be paid to the employee annually at 50% of their base rate of pay.
* A family member is defined as a child, spouse, registered same sex spousal
equivalent, or parent.
Non-Exempt Employee
Employees who are paid hourly every two weeks. (PTO) Paid Time Off
A program that provides a way for you to schedule (and get paid for) time away
from work for rest, relaxation, holiday, illness, personal or family need. PTO
will begin on July 1, 1999 for exempt employees, and on July 5, 1999 for
non-exempt employees. (more detailed information) PTO Retirement Benefit
At retirement, your PTO may be treated in one of two ways: 1) you may receive
100% of accrued and unused STB and LTB hours in a lump sum payment based on your
base rate of pay in effect at the time of retirement, or 2) you may receive 100%
of your current base rate of pay and benefits for each STB and LTB hour until
all hours are exhausted, extending service to retirement date. SAP's R/3
Business application software that will run many of Duke University Health
System's core administrative processes like accounting, payroll and purchasing.
(STB) Short Term Bank
The first 55 days (440 hours) of PTO time goes here, and this is the first bank
from which PTO is taken. Tardy
Not being at one's work station/unit at the scheduled time. Absence for greater
than one-half of shift becomes unscheduled time off. Time and Attendance
A system of ID card readers and software that records employees' work time
electronically, eliminating the need for manual timesheets. (more detailed
information)
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