Frequently Asked Questions: General Questions
How can I use Carry Over Bank hours?
After an
absence of 7 consecutive work days charged to the Short Term Bank (STB) for extended
illness and approved for Family Medical Leave (FMLA), you may deduct additional
days for the remainder of the continued absence from accrued days in either the
short term bank, long term bank, or the carry over bank. Carry Over Bank (COB) hours
also may be used for illness or approved FMLA once all short-term and long-term
bank hours have been depleted.
Can I use PTO hours in the same pay period in which it is accrued? No.
Under PTO you may not use time until you have earned it. You may use only the
hours in your beginning balance for the pay period.
Are the days in the PTO bank 8 hour days or 12 hour days? When we speak of PTO days, we are referring to 8 hour days. However, PTO is
accrued in tenths of hours. Non-exempt employees may take Paid Time Off in
increments of .1 of an hour or more. Exempt employees may take Paid Time Off in
increments of four hours or more. When taking an entire day off, you will be
paid for the number of hours normally scheduled to work for that day. If you
work a portion of a day and take the rest of the day off, you should note the
amount of time worked and record the balance of the scheduled work day as PTO.
If I am scheduled to work 20 hours a week but actually work 30 hours, do I
accrue paid time off on 20 hours or 30 hours? You accrue PTO on all hours
worked up to 40 hours per week (non-exempt).
If I take two weeks paid time off for vacation, do I continue to accrue PTO
hours? Yes, you accrue paid time off when using PTO hours.
Will DUHS still recognize holidays such as Christmas and MLK day? As an incentive for employees to work on holidays, Duke will continue to pay
non-exempt employees time-and-a-half on the six holidays Duke recognizes (New
Years Day, MLK Day, Independence Day, Labor Day, Thanksgiving Day, Christmas). Individuals who work in departments that close on these holidays, or individuals
who request time off on recognized holidays will be able to have hours deducted
from their Short Term Bank.
What do I do if I am sick? If you are sick, you follow the same procedures as you currently follow in your
workplace. The time off will be charged to your Short Term Bank. If your Short
Term Bank is empty, the time will be charged to your Long Term Bank. If the Long
Term Bank is empty, the time will be charged to your Carry Over Bank.
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