Eligible university staff receive vacation based on the following guidelines for eligibility, accrual, and usage:

Eligibility

Duke provides vacation time for all university staff who are scheduled to work 20 or more hours per week. Vacation is accrued but cannot be used during the first 90 calendar days of employment – that is, during the Orientation and Evaluation Period.

Maximum and Minimum Accruals

The total amount of accrued but unused vacation may not exceed two times the staff member’s rate of annual accrual. The amount is determined at the end of each pay period. Staff who work an abbreviated schedule (less than 40 hours and greater than 20 hours per week) shall accumulate unused vacation to a pro-rated maximum of two times their annual accrual rate.

Increments

With the approval of a supervisor, hourly-paid staff may use vacation time in increments of one-tenth of an hour. Monthly-salaried staff should use vacation in increments of half days or more.

Calculation of Pay for Accrued and Unused Vacation

Upon termination of employment, retirement, or death, unused accrued vacation is paid to the staff member or the estate based on a staff member’s final rate of pay.

Vacation Accrual

Accrual is based on years of service. No vacation is earned on overtime hours. See Vacation Accrual for Hourly-Paid Staff and Vacation Accrual for Monthly-Salaried Staff for more information.

Request for Vacation