To donate to the Kiel Program, a donor must complete a Vacation or Paid Time Off Donation Form. The Donor Form is submitted to the donor’s supervisor, who forwards it to Duke Benefits.

• Any eligible staff member may donate their accrued vacation or PTO STB in 4-hour increments. Vacation or Paid Time Off not yet accrued may not be donated.
  

• Donations cannot exceed 50% of the donating staff member’s vacation balance (University) or Paid Time Off (STB) balance (Health System).

• Donations may be made at any time before or during the recipient's period of leave. Donations may not be rescinded in part or whole to donors for any reason. Donations made to a recipient who has applied for disability benefits will not be refunded to donors even if the disability benefit is retroactively approved.

• Donors may or may not want to specify a particular recipient.

• Donations will be kept confidential unless the donor has signed a release of confidentiality and requests that their donation is identified.

• The maximum amount of donations cannot exceed the period of absence for the approved medical event.

• Vacation or Paid Time Off donations will not be transferred from the donor to the recipient until all of the recipient’s existing vacation/Paid Time Off hours have been exhausted.

• Benefits will coordinate with Payroll to ensure proper recording of reduction in accrued sick leave/Paid Time Off (STB) balances and payment to the recipient.
  
  
• Recipients are only eligible to use donated hours after the end of their 4 week absence and after their paid time off has been exhausted.