Workweek

Workweek begins 12:01 a.m., Monday morning and ends at 12:00midnight on the following Sunday.

Recording Work Hours

Shifts beginning 3:01 a.m. or after will be recorded on the actual day on which they occur.

Daily Work Schedule

The daily work schedule should reflect the staff member’s regularly scheduled hours. All full-time staff should have a work schedule of 8, 10, or 12 hours. The daily work schedule sets the limit(s) for all premium pay, is used in determining the overtime options, and sets the daily limits for recording time off.

Automatic Meal Period Deductions

Based upon department scheduling, staff will have an automatic meal period deduction of 30 or 60 minutes after the first 4.5 consecutive hours worked. Departments also have the option of having staff badge in and out for meal periods. Supervisors must override the automatic meal period deduction for staff who work through the meal period.

Rounding

Hours are rounded to the nearest tenth of an hour.

Continuous Shifts

A “continuous shift” is defined as one in which the staff member does not leave the work site for a period of more than two hours of unpaid time.

Double Shifts

“Double shifts” are defined as continuous hours that equate to a minimum of 4.1 hours beyond the normal daily shift schedule.
Overtime Options

Two overtime options are available for Health System staff. They are as follows:

Overtime Option 2 – An option that pays overtime for the greater of 8 hours per day or 80 hours per pay period.

Overtime Option 3 – An option that pays overtime over 40 hours per week. This option is required for fringe benefit codes 05, 06, and 12 as well as for staff who are scheduled for 10- and 12-hour shifts.

Special Overtime

Currently, time worked and time off with pay is reported on the workday that the shift begins. As a result of recording time in this manner, overtime hours cannot be properly identified and paid by the payroll system without department intervention. Department Payroll Representatives must submit a Special Overtime Card to add the additional overtime hours due. Please note that few special overtime cards are submitted by departments.

Hours Included in Determining the Number of Overtime Hours

Worked Hours (Primary and Secondary) will be used in determining the number of overtime hours.

Shift and Weekend Premium Eligibility (Excluding Holiday)

The majority hour rule will apply across DUHS for all classifications including DUH, DHRH, and DRH. There is no capping at the work schedule across DUHS.

Broad-banded Structure

The delivery of pay premiums under the Pay & Performance structure occurs within a broad banded structure. The determination of shift premium amounts in the broad banded structure is based upon the pay band assigned to the job classification.

Holiday Premiums

Holiday premium is paid based on the majority hour rule. The holiday is defined as the period stretching from 11 p.m. on the day prior to the holiday to 10:59 p.m. on the actual holiday. No capping at the work schedule. Eligible hours are paid at time and one-half.

Working Out of Position

Eligible staff who are working out of position may be paid an additional 5% of their base rate or the difference between their base hourly rate and the minimum rate of the position in which they are temporarily working. The rate or the flat amount must be entered in ReportXpress by the supervisor.

Inconvenience Pay

Eligible staff who report to work and are informed that they may be excused due to low census (etc.) will either work for two hours or receive inconvenience pay for up to two hours of their base hourly rate. This will be in addition to any applicable shift and/or weekend premiums (for up to two hours).

Pyramiding Premiums

This policy allows special pay premiums such as Night Shift Premium, Weekend Premium, Standby, and Called-In to be paid on overtime hours.

Daylight Savings Time

Staff are paid for the total number of hours worked. During the spring, when North Carolina loses an hour of time due to Daylight Savings, staff may need to use one hour of paid time off in order to receive payment for the full work schedule.

Operating Room Dress Time

An additional 10 minutes of paid time is added to the shift-start period to allow for OR staff dress time.

Grace Period