Before the final reference check, the staff member is expected to inform his or her current supervisor of the transfer request. Prior to making an employment offer, the hiring supervisor should contact at least two (2) references including the current supervisor. The current supervisor is expected to provide the hiring supervisor with an accurate reference and copy of the latest performance evaluation and pertinent employment-related documentation.

The hiring supervisor may also request a copy of the staff member's department personnel file from the current supervisor. All relevant, substantive documentation in the file relating to the staff member's job performance (including - but not limited to - attendance, current salary, current performance evaluation, letters of commendation, education and development records, and any current formal corrective actions (Family Medical Leave information and documentation should not be included with this request) should be released or provided to the hiring supervisor on a confidential basis.

At the time of transfer, the staff member's department personnel file is sent to the hiring supervisor – even if it is not previously requested.