• Essential Service - Non-Exempt
• Essential Service - Exempt
• Delayed Service
• Bargaining Unit Positions

Essential Service - Non-Exempt

These staff members are paid on an hourly basis for all work performed during the pay period. During severe weather and emergency conditions, non-exempt employees will receive the following compensation adjustments.

• A 10 percent base pay differential will be applicable for all hours worked on-site during any shift in which the policy is activated. 
  • The differential is calculated by multiplying 10% of the base hourly rate times the number of hours worked.
  • All payments will be calculated automatically by the payroll system and will be included in the employee's payroll check one pay period later.
  • This supplement to base pay will not be included in determining overtime or other premium pay for eligible employees. 
• When a non-exempt staff member arrives within one hour of the start of the shift, pay will be provided from the shift start time.
• If a non-exempt staff member does not come to work, he/she may use accrued vacation, discretionary holidays or Paid Time Off from the short-term bank.
• However, any absence incurred during a severe weather/emergency condition event will be considered an unscheduled absence.
• With prior approval from the non-exempt staff member's supervisor, he/she may make up the work time within three (3) months.
• If a non-exempt staff member is away from work on an approved sick leave request the day before the severe weather/emergency conditions policy is activated, he/she may continue to use sick leave/PTO while the policy is active.

Essential Service - Exempt

These staff members are paid a fixed monthly salary as required by the Fair Labor Standards Act. This salary provides compensation for duties performed rather than hours or days worked. During severe weather and emergency conditions, exempt employees will receive the following compensation adjustments.

• There is no 10 percent base pay differential available for exempt staff members. 
• An exempt staff member is expected to make advanced arrangements with his/her supervisor to perform essential job functions during a severe weather/emergency condition event. 
• In some cases and with prior approval, an exempt staff member could be authorized to perform essential job functions off site when a severe weather/emergency condition event occurs. 
• If work cannot be performed off site and the staff member does not come to work, he/she may use accrued vacation, discretionary holidays or Paid Time Off from the short-term bank. However, any absence incurred during a severe weather/emergency condition event will be considered an unscheduled absence.
• If an exempt staff member is away from work on an approved sick leave request the day before the severe weather/emergency conditions policy is activated, he/she may continue to use sick leave/PTO while the policy is active.

Delayed Service

• Non-exempt and exempt staff members not scheduled or not required to work during a severe weather/emergency condition event should not report to work unless instructed to do so by their supervisor. 
• With prior planning and approval from their supervisor, non-exempt and exempt staff members may select one of the following options to cover an absence due to a declared severe weather/emergency condition: 
  1. use accrued vacation, discretionary holidays or Paid Time Off from the short-term bank, 
  2. perform job functions off site, or 
  3. make up the lost time/work within three (3) months.
• If a non-exempt or exempt staff member is away from work on an approved sick leave request the day before the severe weather/emergency conditions policy is activated, he/she may continue to use sick leave/PTO while the policy is active.

Bargaining Unit Positions

Staff members covered by collective bargaining agreements will be paid consistent with contract provisions.

For more information about support services, questions-and-answers, and information about the current status of parking, transportation and dining facilities during server weather, visit the Severe Weather/Emergency Conditions web site.