Written Notice

2 weeks

(RNs are required to provide a 1- month written notice)

1 month

2 weeks

(RNs are required to provide a 1- month written notice)

1 month

Exit Survey Process

Eligible

Eligible

Eligible

Eligible

Pay for Accrued and Unused Time Off

Voluntary Resignation:

· 50% of accrued and unused Short-Term Bank hours are viable if a staff member’s length of employment is greater than 90 calendar days but less than one year.

· 100% of accrued and unused Short-Term Bank hours are viable if a staff member’s service is one year or more.

· All staff members receive 100% pay for accrued and unused vacation and discretionary holidays if termination occurs after the orientation and evaluation period.

Retirement:

100% of accrued and unused Short-Term Bank and Long-Term Bank hours are viable.

Payment for Accrued and Unused Time Off

· Upon termination of employment, a staff member will receive a lump sum payment for unused PTO/Short-Term Bank.

· If retiring, a staff member may receive 100% of current base rate of pay/benefits for each STB and LTB hour until all hours are used – extending service to retirement date.

· Upon termination of employment, a staff member will receive a lump sum payment for unused vacation.

· If retiring, a staff member may receive 100% of current base rate of pay/benefits for each vacation and/or discretionary holiday hour until all hours are used – extending service to retirement date.

Final Paycheck

· The final check will be deposited in the staff member’s designated bank account or sent to his or her last stated home address on the next scheduled payday following separation. Upon termination, a staff member’s final pay is subject to all involuntary deductions established and to all voluntary deductions authorized by the staff member.

· The staff member may direct that voluntary deductions (such as, parking) not be made from his or her final paycheck by the timely completion and signing of an authorization to delete deductions at the Benefits Office. Deleting voluntary deductions is the sole responsibility of the staff member. If the staff member does not initiate action to delete any or all voluntary deductions, those deductions will be taken from a final paycheck. In the case of deletion, any contribution normally made by Duke in the affected category will not be made.

Return of Duke Property

All work-related equipment should be returned to the supervisor by the staff member’s last day of work. These items include – but are not limited to – tools, identification badges, procurement cards, cell phones, pagers, keys, computer equipment, etc.

Termination/

Transfer Check List

Please refer to the following web site for Duke's termination and transfer checklist: http://www.hr.duke.edu/forms/transfer-checklist.html.

Retirement Preparation

All retiring staff should contact the Benefits Office for information regarding preparations for retirement and calculation of eligible accrued time off.