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DUKE TEMPORARY SERVICE

Supervision of Temporary Employees

• Please provide detailed job instructions to temporary employees. Be sure to provide any special occupational training to temporary employees that is also provided to regular employees, such as a hearing screening, special safety training, etc.
• Please establish a work schedule with your temporary at the beginning of the assignment. If there is a work schedule change, please notify DTS at 681-3132.
• Temporary employees should be supervised at all times. Do not allow temporary employees to work from home.
• Please return performance evaluation forms to DTS within two weeks after receipt. Feedback will be shared with the temporary employee. When the services of a temporary employee are no longer required, for any reason, please notify the DTS or Kelly Services representative.
• Temporary employees are responsible for submitting timecards to DTS biweekly. Please be sure to review and sign the timecard. DTS will verify the hours documented on the timecard with you by telephone and/or e-mail.

Length of Assignment

DTS temporary employees cannot work more than 999 hours on a single assignment. Once a temporary employee reaches 800 hours, DTS will notify you by email to discuss the options you need to consider by the time the temporary employee reaches 999 hours. You will have the following options to continue to meet the needs of your department:

• end the temporary assignment,
• request a new temporary employee for the assignment,
• hire the temporary employee into a regular, full-time, or part-time position. You can even designate the regular position as having a defined end date.

Injury at Work

If a temporary employee is injured on the job while working through DTS, the temporary employee must inform the supervisor (you) by the end of the shift in which the injury occurred so you can complete an incident report. You should instruct the temporary employee to complete an incident report also. If the temporary employee does not report an on-the-job injury to the supervisor (you) by the end of the shift in which the injury occurred, the temporary employee will be released from the assignment and terminated by DTS. All on-the-job injuries, regardless of severity, of a DTS employee providing temporary services must be reported to the Workers' Compensation office within 24 hours of the department's knowledge of the illness/injury.

If an injury requires emergency medical care, refer the temporary employee to a DUHS Emergency Department or call 911. If the injury requires medical treatment (other than emergency care), refer the temporary employee to Employee Occupational Health and Wellness (EOHW) at 684-3136. After hours or on weekends the temporary employee should go to a Duke Urgent Care facility or a DUHS Emergency Department.

According to Duke policy, failure of the department to comply with this requirement may result in that department being responsible for one hundred percent (100%) of the temporary employee's compensation while the employee is out on workers' compensation for up to one year.

Injuries for Kelly Services or secondary vendor temporary employees should be reported to Kelly Services immediately at 668-3820.

Hiring Temporary to Regular Staff

DTS temporary employees must be employed for a minimum of 30 calendar days before transferring into a regular position at Duke. If you decide to hire the temporary employee into a regular position, at a minimum, it is important that you recheck pre-employment references which were conducted by DTS at the time of hire.

If the job order was filled by a Kelly Services or a secondary vendor temporary employee and you are interested in hiring the temporary employee into a regular position, a conversion fee may be applicable. When the temporary employee converts to full-time or part-time employment, the conversion fee will be based on the annualized salary (2,080 hours) of the converted employee up to a maximum of 20 percent. The fees will be calculated by service line and length of service.

• There is no conversion fee for the Kelly Services or secondary vendor temporary employee after working 481 hours in a clerical, light industrial, accounting and professional, technical (IT), clinical research and scientific positions. If transitioned into a regular position prior to the 481 hours, see negotiated conversion rates below:

• There is no conversion fee for Kelly Services or the secondary vendor temporary employee after working 961 hours in health care positions. If transitioned into a regular position prior to 961 hours, see negotiated conversion rates below: