Enrolling or Making Changes
Many events in your work or personal life can impact your benefits. Several of the benefit programs require that you enroll within a specified period of time. Employees have 30 days from the date of a qualifying life event to enroll or make changes in their health, dental, vision, and reimbursement accounts OR 30 days from their eligibility date to enroll in the health, dental, vision, and reimbursement accounts. Click on any of the links on the left for more information.
Qualifying Life Events: 30 Days
If you experience a qualifying life event you may make changes to some of your Duke benefits within 30 days of the event. Any change you make must be consistent with your qualifying event. For example, if you marry you may add your new spouse to your Health Care Plan, but you may not enroll in the Dental Plan if you had not been previously participating.
Qualifying events include, but are not limited to:
- Marriage, divorce, or legal separation,
- Birth or adoption (or placement of adoption) of a child,
- Death of a covered dependent,
- Loss or gain of eligibility for insurance coverage for you or a covered dependent (coverage must not be a student or individual policy),
- Change in spouse's employment status, and
- Change in health insurance eligibility due to a relocation of residence or work place.
If you experience a qualifying life event and would like to update your benefits selections, you must complete and return a qualifying life event form within 30 days of the event and provide appropriate documentation. Documentation may include a birth, marriage, death certificate, divorce decree, or proof of loss or gain coverage. For more information, please see the Life Events web site or contact Human Resources at (919)684-5600.
Newly Eligible: 30 Days
Your first opportunity to enroll in benefits is during your first 30 days of eligibility. For many, the eligibility date is their date of employment, which is usually the first day at work, or it is the date of transfer into a benefits eligible position. During this 30 day time period, you should decide on your health* and dental insurance and whether to enroll in the reimbursement accounts. If you miss this deadline, then your next opportunity to enroll or make changes to your health, dental, vision, and reimbursement accounts is during the annual open enrollment period. The only other time you can make changes to these plans is if you experience a qualifying life event.
Also, within 30 days of your eligibility date, you need to make decisions on the Long Term Care Insurance, Supplemental Life Insurance, Voluntary Short-Term Disability Insurance, and Voluntary Long-Term Disability Insurance. If you miss the deadline, you must provide evidence of insurability to enroll in these plans.
You may enroll in the 403(b) Retirement Savings Plan at anytime.
*Note: Faculty and staff eligible for an employer contribution towards health insurance will receive it effective for coverage the first of the month after the date of employment or eligibility.