Applications must be submitted to Duke Benefits before the beginning of
each semester/quarter for classes that you are requesting reimbursement.
*Note: once your application has been approved, you will be sent an email with a link to the Reimbursement Request Form.
Employee Tuition Assistance Program: How to Apply
If you are interested in participating in the program, you should first discuss your professional development
plan with your supervisor. Once you and your supervisor have approved a course or courses that are related to
your current job or will enable continued career growth at Duke and this is documented in your professional
development plan, you and your supervisor should complete and submit the
application by mail or fax to:
Duke Human Resources Benefits
Employee Tuition Assistance Program Administrator
P.O. Box 90502
Durham, NC 27705
Fax: (919) 681-8774
Phone: (919) 684-5600
DUHS applications must also be signed the staff member's Associate Operating
Officer or equivalent.
Application and Reimbursement Process
Prior to the first day of class:
- Employee receives departmental approval
- Employee accesses and downloads application form
- Employee submits completed application to Benefits before classes begin
- Benefits approves/denies application by confirming employee eligibility, course and institution eligibility
- Benefits sends confirmation email to employee and manager with preliminary approval amount and instructions for after course completion; a link for Reimbursement Request Form will be included in email
After Drop/Add period:
- Employee provides Reimbursement Request Form to institution
- Attending institution completes Form certifying tuition amount, scholarships/grants designated and undesignated for tuition
Within 60 days of course end date:
- Employee submits:
- Email approval
- Reimbursement Request Form completed by attending school
- Proof of grades
Note: If employee receives an undesignated scholarship/grant, a receipt for textbooks is required for submission to Benefits
Within 2 weeks of Benefits' receipt of all required items:
- Benefits reviews and approves documentation
- Benefits completes reimbursement form to send to Employee Travel & Reimbursement (ET&R)
- Benefits sends email to employee that reimbursement request was sent to ET&R
Within 4 weeks of Benefits' receipt of all required items:
- ET&R processes and issues payments/reimbursement
- ET&R will send email to employee when process complete
Please note: Non-compliance with the above application process may result in denial of benefits/tuition reimbursement.
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