To donate to the Kiel Program,
a donor must complete a Vacation or PTO
Donation Form. The Donor Form is submitted to the donor's supervisor, who
forwards it to Duke Benefits.
Donations
Any eligible employee may donate their accrued vacation
or PTO STB in 4-hour increments. Vacation or PTO not yet accrued may not be donated.
Donations cannot exceed 50% of the donating employee's
vacation balance (University and Medical Center) or PTO
(STB) balance Duke University's Health System.
Donations may be made before or during the
recipient's period of absence. Donations may not be rescinded in part or
whole to donors for any reason. Donations made to a
recipient who has applied for disability benefits will not
be refunded to donors even if the disability benefit is
retroactively approved.
Donors may or may not want to specify a particular recipient.
Donations will be kept confidential unless the donor
has signed a release of confidentiality and requests that
their donation is identified.
The maximum amount of donations cannot exceed the period
of absence for the approved medical event.
Vacation or PTO donations will not be transferred from the donor to the
recipient until all of the recipient's existing vacation/PTO hours have been
exhausted.
Benefits
will coordinate with Payroll to ensure proper recording of reduction
in accrued vacation/STB balances and payment to the recipient.
Donated hours can only be used after the end of the recipient's four week
absence and after paid time off has been exhausted.
